Accounting Keyboard



  1. Amazon Numeric Keypad
  2. Bluetooth Portable Keyboard

MS EXCEL - for Accountants and Short cut keys

Function KeySHIFTCTRLALTCTRL+SHIFTALT+SHIFT
F1 Display Help or the Office Assistant What's This? Insert a chart sheet Insert a new worksheet
F2 Edit the active cell Edit a cell comment Save As command Save command
F3 Paste a name into a formula Paste a function into a formula Define a name Create names by using row and column labels
F4 Repeat the last action Repeat the last Find (Find Next) Close the window Exit
F5 Go To Display the Find dialog box Restore the window size
F6 Move to the next pane Move to the previous pane Move to the next workbook window Move to the previous workbook window
F7 Spelling command Move the window
F8 Extend a selection Add to the selection Resize the window Display the Macro dialog box
F9 Calculate all sheets in all open workbooks Calculate the active worksheet Minimize the workbook
F10 Make the menu bar active Display a shortcut menu (right click) Maximize or restore the workbook window
F11 Create a chart Insert a new worksheet Insert a Microsoft Excel 4.0 macro sheet Display Visual Basic Editor
F12 Save As command Save command Open command Print command

Amazon Numeric Keypad

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Short Cut Keys

Enter data by using shortcut keys

ToPress
Complete a cell entryENTER
Cancel a cell entryESC
Repeat the last actionF4 or CTRL+Y
Start a new line in the same cellALT+ENTER
Delete the character to the left of the insertion point, or delete the selectionBACKSPACE
Delete the character to the right of the insertion point, or delete the selectionDELETE
Delete text to the end of the lineCTRL+DELETE
Move one character up, down, left, or rightArrow keys
Move to the beginning of the lineHOME
Edit a cell commentSHIFT+F2
Create names from row and column labelsCTRL+SHIFT+F3
Fill downCTRL+D
Fill to the rightCTRL+R
Fill the selected cell range with the current entryCTRL+ENTER
Complete a cell entry and move down in the selectionENTER
Complete a cell entry and move up in the selectionSHIFT+ENTER
Complete a cell entry and move to the right in the selectionTAB
Complete a cell entry and move to the left in the selectionSHIFT+TAB
Work in cells or the formula bar by using shortcut keys
ToPress
Start a formula= (EQUAL SIGN)
Cancel an entry in the cell or formula barESC
Edit the active cellF2
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contentsBACKSPACE
Paste a name into a formulaF3
Define a nameCTRL+F3
Calculate all sheets in all open workbooksF9
Calculate the active worksheetSHIFT+F9
Insert the AutoSum formulaALT+= (EQUAL SIGN)
Enter the dateCTRL+; (SEMICOLON)
Enter the timeCTRL+SHIFT+; (SEMICOLON)
Insert a hyperlinkCTRL+K
Complete a cell entryENTER
Copy the value from the cell above the active cell into the cell or the formula barCTRL+SHIFT+' (QUOTATION MARK)
Alternate between displaying cell values and displaying cell formulasCTRL+` (SINGLE LEFT QUOTATION MARK)
Copy a formula from the cell above the active cell into the cell or the formula barCTRL+' (APOSTROPHE)
Enter a formula as an array formulaCTRL+SHIFT+ENTER
Display the Formula Palette after you type a valid function name in a formulaCTRL+A
Insert the argument names and parentheses for a function, after you type a valid function name in a formulaCTRL+SHIFT+A
Display the AutoComplete listALT+DOWN ARROW

Format & Edit

Accounting
Format data by using shortcut keys
ToPress
Display the Style command (Format menu)ALT+' (APOSTROPHE)
Display the Cells command (Format menu)CTRL+1
Apply the General number formatCTRL+SHIFT+~
Apply the Currency format with two decimal places (negative numbers appear in parentheses)CTRL+SHIFT+$
Apply the Percentage format with no decimal places CTRL+SHIFT+%
Apply the Exponential number format with two decimal placesCTRL+SHIFT+^
Apply the Date format with the day, month, and yearCTRL+SHIFT+#
Apply the Time format with the hour and minute, and indicate A.M. or P.M.CTRL+SHIFT+@
Apply the Number format with two decimal places, 1000 separator, and – for negative valuesCTRL+SHIFT+!
Apply the outline borderCTRL+SHIFT+&
Remove all bordersCTRL+SHIFT+_
Apply or remove bold formattingCTRL+B
Apply or remove italic formattingCTRL+I
Apply or remove an underlineCTRL+U
Apply or remove strikethrough formattingCTRL+5
Hide rowsCTRL+9
Unhide rowsCTRL+SHIFT+(
Hide columnsCTRL+0 (ZERO)
Unhide columnsCTRL+SHIFT+)
Edit data by using shortcut keys
ToPress
Edit the active cellF2
Cancel an entry in the cell or formula barESC
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contentsBACKSPACE
Paste a name into a formulaF3
Complete a cell entryENTER
Enter a formula as an array formulaCTRL+SHIFT+ENTER
Display the Formula Palette after you type a valid function name in a formulaCTRL+A
Insert the argument names and parentheses for a function, after you type a valid function name in a formulaCTRL+SHIFT+A
Insert, delete, and copy a selection by using shortcut keys
ToPress
Copy the selectionCTRL+C
Paste the selectionCTRL+V
Cut the selectionCTRL+X
Clear the contents of the selectionDELETE
Insert Dialogue boxCTRL+SHIFT+PLUS SIGN
Delete the selectionCTRL+ –
Undo the last actionCTRL+Z
Move within a selection by using shortcut keys
ToPress
Move from top to bottom within the selection (down), or in the direction that is selected on the Edit tab (Tools menu, Options command)ENTER
Move from bottom to top within the selection (up), or opposite to the direction that is selected on the Edit tab (Tools menu, Options command)SHIFT+ENTER
Move from left to right within the selection, or move down one cell if only one column is selectedTAB
Move from right to left within the selection, or move up one cell if only one column is selectedSHIFT+TAB
Move clockwise to the next corner of the selectionCTRL+PERIOD
Move to the right between nonadjacent selectionsCTRL+ALT+RIGHT ARROW
Move to the left between nonadjacent selectionsCTRL+ALT+LEFT ARROW

Select data, cells, chart items, or objects by using shortcut keys

Select cells, columns, rows, or objects in worksheets and workbooks by using shortcut keys

To Press
Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)CTRL+SHIFT+* (ASTERISK)
Extend the selection by one cellSHIFT+ arrow key
Extend the selection to the last nonblank cell in the same column or row as the active cellCTRL+SHIFT+ arrow key
Extend the selection to the beginning of the rowSHIFT+HOME
Extend the selection to the beginning of the worksheetCTRL+SHIFT+HOME
Extend the selection to the last cell used on the worksheet (lower-right corner)CTRL+SHIFT+END
Select the entire columnCTRL+SPACEBAR
Select the entire rowSHIFT+SPACEBAR
Select the entire worksheetCTRL+A
If multiple cells are selected, select only the active cellSHIFT+BACKSPACE
Extend the selection down one screenSHIFT+PAGE DOWN
Extend the selection up one screenSHIFT+PAGE UP
With an object selected, select all objects on a sheetCTRL+SHIFT+SPACEBAR
Alternate between hiding objects, displaying objects, and displaying placeholders for objectsCTRL+6
Show or hide the Standard toolbarCTRL+7
In End mode, toPress
Turn End mode on or offEND
Extend the selection to the last nonblank cell in the same column or row as the active cellEND, SHIFT+ arrow key
Extend the selection to the last cell used on the worksheet (lower-right corner)END, SHIFT+HOME
Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)END, SHIFT+ENTER
With SCROLL LOCK on, toPress
Turn SCROLL LOCK on or offSCROLL LOCK
Scroll the screen up or down one rowUP ARROW or DOWN ARROW
Scroll the screen left or right one columnLEFT ARROW or RIGHT ARROW
Extend the selection to the cell in the upper-left corner of the windowSHIFT+HOME
Extend the selection to the cell in the lower-right corner of the windowSHIFT+END
Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to keep the same selection as you scroll, turn on SCROLL LOCK first.
Select cells with special characteristics by using shortcut keys
To Press
Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)CTRL+SHIFT+* (ASTERISK)
Select the current array, which is the array that the active cell belongs toCTRL+/
Select all cells with commentsCTRL+SHIFT+O (the letter O)
Select cells whose contents are different from the comparison cell in each row (for each row, the comparison cell is in the same column as the active cell)CTRL+
Select cells whose contents are different from the comparison cell in each column (for each column, the comparison cell is in the same row as the active cell)CTRL+SHIFT+|
Select only cells that are directly referred to by formulas in the selectionCTRL+[
Select all cells that are directly or indirectly referred to by formulas in the selectionCTRL+SHIFT+{
Select only cells with formulas that refer directly to the active cellCTRL+]
Select all cells with formulas that refer directly or indirectly to the active cellCTRL+SHIFT+}
Select only visible cells in the current selection ALT+SEMICOLON
Select chart items by using shortcut keys
ToPress
Select the previous group of itemsDOWN ARROW
Select the next group of itemsUP ARROW
Select the next item within the groupRIGHT ARROW
Select the previous item within the groupLEFT ARROW
Amazon numeric keypad

Move & Scroll

Move and scroll on a worksheet or workbook by using shortcut keys
ToPress
Move one cell in a given directionArrow key
Move to the edge of the current data regionCTRL+ arrow key
Move between unlocked cells on a protected worksheetTAB
Move to the beginning of the rowHOME
Move to the beginning of the worksheetCTRL+HOME
Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1CTRL+END
Move down one screen PAGE DOWN
Move up one screen PAGE UP
Move one screen to the rightALT+PAGE DOWN
Move one screen to the leftALT+PAGE UP
Move to the next sheet in the workbookCTRL+PAGE DOWN
Move to the previous sheet in the workbookCTRL+PAGE UP
Move to the next workbook or windowCTRL+F6 or CTRL+TAB
Move to the previous workbook or window CTRL+SHIFT+F6 or CTRL+SHIFT+TAB
Move to the next paneF6
Move to the previous paneSHIFT+F6
Scroll to display the active cell CTRL+BACKSPACE

In End mode, to

Press
Turn End mode on or offEND
Move by one block of data within a row or columnEND, arrow key
Move to the last cell on the worksheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner); cell opposite the Home cell, which is typically A1END, HOME
Move to the last cell to the right in the current row that is not blank; unavailable if you have selected the Transition navigation keys check box on the Transition tab (Tools menu, Options command)END, ENTER
With SCROLL LOCK turned on, toPress
Turn SCROLL LOCK on or offSCROLL LOCK
Move to the cell in the upper-left corner of the windowHOME
Move to the cell in the lower-right corner of the windowEND
Scroll one row up or downUP ARROW or DOWN ARROW
Scroll one column left or rightLEFT ARROW or RIGHT ARROW
Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK turned off, your selection moves the distance you scroll. If you want to preserve your selection while you scroll through the worksheet, turn on SCROLL LOCK first.

Work with Database, lists and PivotTables by using shortcut keys

Work in a data form by using shortcut keys
ToPress
Select a field or a command buttonALT+ key, where key is the underlined letter in the field or command name
Move to the same field in the next recordDOWN ARROW
Move to the same field in the previous recordUP ARROW
Move to the next field you can edit in the recordTAB
Move to the previous field you can edit in the recordSHIFT+TAB
Move to the first field in the next recordENTER
Move to the first field in the previous recordSHIFT+ENTER
Move to the same field 10 records forwardPAGE DOWN
Move to the same field 10 records backPAGE UP
Move to the new recordCTRL+PAGE DOWN
Move to the first recordCTRL+PAGE UP
Move to the beginning or end of a fieldHOME or END
Move one character left or right within a fieldLEFT ARROW or RIGHT ARROW
Extend a selection to the beginning of a fieldSHIFT+HOME
Extend a selection to the end of a fieldSHIFT+END
Select the character to the leftSHIFT+LEFT ARROW
Select the character to the rightSHIFT+RIGHT ARROW
Work with the AutoFilter feature by using shortcut keys
ToPress
Display the AutoFilter list for the current columnSelect the cell that contains the column label, and then press ALT+DOWN ARROW
Close the AutoFilter list for the current columnALT+UP ARROW
Select the next item in the AutoFilter listDOWN ARROW
Select the previous item in the AutoFilter listUP ARROW
Select the first item (All) in the AutoFilter listHOME
Select the last item in the AutoFilter listEND
Filter the list by using the selected item in the AutoFilter listENTER
Work with the PivotTable Wizard by using shortcut keys
In Step 3 of the PivotTable Wizard, toPress
Select the next or previous field button in the listUP ARROW or DOWN ARROW
Select the field button to the right or left in a multicolumn field button listLEFT ARROW or RIGHT ARROW
Move the selected field into the Page areaALT+P
Move the selected field into the Row areaALT+R
Move the selected field into the Column areaALT+C
Move the selected field into the Data areaALT+D
Display the PivotTable Field dialog boxALT+L
Work with page fields in a PivotTable by using shortcut keys
ToPress
Select the previous item in the listUP ARROW
Select the next item in the listDOWN ARROW
Select the first visible item in the listHOME
Select the last visible item in the listEND
Display the selected itemENTER
Group and ungroup PivotTable items by using shortcut keys
ToPress
Group selected PivotTable itemsALT+SHIFT+RIGHT ARROW
Ungroup selected PivotTable itemsALT+SHIFT+LEFT ARROW

Keys for windows and dialog boxes

In a window, toPress
Switch to the next programALT+TAB
Switch to the previous program ALT+SHIFT+TAB
Show the Windows Start menuCTRL+ESC
Close the active workbook windowCTRL+W
Restore the active workbook window CTRL+F5
Switch to the next workbook windowCTRL+F6
Switch to the previous workbook window CTRL+SHIFT+F6
Carry out the Move command (workbook icon menu, menu bar)CTRL+F7
Carry out the Size command (workbook icon menu, menu bar)CTRL+F8
Minimize the workbook window to an iconCTRL+F9
Maximize or restore the workbook windowCTRL+F10
Select a folder in the Open or Save As dialog box (File menu)ALT+0 to select the folder list; arrow keys to select a folder
Choose a toolbar button in the Open or Save As dialog box (File menu)ALT+ number (1 is the leftmost button, 2 is the next, and so on)
Update the files visible in the Open or Save As dialog box (File menu)F5
In a dialog box, toPress
Switch to the next tab in a dialog boxCTRL+TAB or CTRL+PAGE DOWN
Switch to the previous tab in a dialog box CTRL+SHIFT+TAB or CTRL+PAGE UP
Move to the next option or option groupTAB
Move to the previous option or option groupSHIFT+TAB
Move between options in the active drop-down list box or between some options in a group of options Arrow keys
Perform the action assigned to the active button (the button with the dotted outline), or select or clear the active check boxSPACEBAR
Move to an option in a drop-down list boxLetter key for the first letter in the option name you want (when a drop-down list box is selected)
Select an option, or select or clear a check boxALT+ letter, where letter is the key for the underlined letter in the option name
Open the selected drop-down list boxALT+DOWN ARROW
Close the selected drop-down list boxESC
Perform the action assigned to the default command button in the dialog box (the button with the bold outline ¾ often the OK button)ENTER
Cancel the command and close the dialog boxESC
In a text box, toPress
Move to the beginning of the entryHOME
Move to the end of the entryEND
Move one character to the left or rightLEFT ARROW or RIGHT ARROW
Move one word to the left or rightCTRL+LEFT ARROW or CTRL+RIGHT ARROW
Select from the insertion point to the beginning of the entrySHIFT+HOME
Select from the insertion point to the end of the entrySHIFT+END
Select or unselect one character to the leftSHIFT+LEFT ARROW
Select or unselect one character to the right SHIFT+RIGHT ARROW
Select or unselect one word to the left CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right CTRL+SHIFT+RIGHT ARROW

Others

Bluetooth Portable Keyboard

Print and preview a document by using shortcut keys

ToPress
Display the Print command (File menu)CTRL+P
Work in print preview
ToPress
Move around the page when zoomed inArrow keys
Move by one page when zoomed outPAGE UP or PAGE DOWN
Move to the first page when zoomed outCTRL+UP ARROW or CTRL+LEFT ARROW
Move to the last page when zoomed outCTRL+DOWN ARROW or CTRL+RIGHT ARROW
Outline data by using shortcut keys
ToPress
Ungroup rows or columns ALT+SHIFT+LEFT ARROW
Group rows or columns ALT+SHIFT+RIGHT ARROW
Display or hide outline symbolsCTRL+8
Hide selected rowsCTRL+9
Unhide selected rowsCTRL+SHIFT+(
Hide selected columnsCTRL+0 (ZERO)
Unhide selected columnsCTRL+SHIFT+)
Keys for menus
ToPress
Show a shortcut menuSHIFT+F10
Make the menu bar activeF10 or ALT
Show the program icon menu (on the program title bar) ALT+SPACEBAR
Select the next or previous command on the menu or submenu DOWN ARROW or UP ARROW (with the menu or submenu displayed)
Select the menu to the left or right, or, with a submenu visible, switch between the main menu and the submenuLEFT ARROW or RIGHT ARROW
Select the first or last command on the menu or submenuHOME or END
Close the visible menu and submenu at the same timeALT
Close the visible menu, or, with a submenu visible, close the submenu onlyESC
Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is selected.) Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.
Keys for toolbars
On a toolbar, toPress
Make the menu bar activeF10 or ALT
Select the next or previous toolbarCTRL+TAB or CTRL+SHIFT+TAB
Select the next or previous button or menu on the toolbarTAB or SHIFT+TAB (when a toolbar is active)
Open the selected menuENTER
Perform the action assigned to the selected buttonENTER
Enter text in the selected text boxENTER
Select an option from a drop-down list box or from a drop-down menu on a buttonArrow keys to move through options in the list or menu; ENTER to select the option you want (when a drop-down list box is selected)
Keys for using the Office Assistant
ToPress
Make the Office Assistant the active balloonALT+F6; repeat until the balloon is active
Select a Help topic from the topics displayed by the Office AssistantALT+topic number (where 1 is the first topic, 2 is the second, and so on)
See more help topicsALT+DOWN ARROW
See previous help topicsALT+UP ARROW
Close an Office Assistant messageESC
Get Help from the Office AssistantF1
Display the next tipALT+N
Display the previous tipALT+B
Close tipsESC
Show or hide the Office Assistant in a wizardTAB to select the Office Assistant button; SPACEBAR to show or hide the Assistant
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